SUNY Cobleskill Institutional Repository

The SUNY Cobleskill Institutional Repository provides support for creating and managing digital resources submitted by students and faculty of SUNY Cobleskill, the library's archives, and select collections from the local community.
  • The work must be original, produced and submitted, or sponsored by a faculty, staff, student, organization or department of SUNY Cobleskill
  • The work must be creative, scholarly in nature, research oriented, or of institutional significance
  • The work should have lasting value for the college’s history, mission, or body of scholarly work
  • The author must own the copyright to all components and content within the work, or have received and shown permission to have the material available in the Institutional Repository
  • The author or representative of the organization or department must accept the terms & conditions that are presented upon submission prior to material being uploaded to the repository, granting SUNY Cobleskill the right to distribute and preserve the material via the Institutional Repository
  • Content submitted by students will require the approval of a faculty mentor or sponsor involved in the creation of the work
  • Although most content is open access, some material may be available only to current college faculty, staff and students, or may be the subject of a publishing embargo for a fixed period
  • In most cases, we will not link out to content that exists on other websites or through subscription databases. However, when work is available on other repositories it may be acceptable to link to that content. Exceptions include videos, which published in YouTube or similar, may be linked to, this is due to a size restriction for files uploaded to the repository.
  • The work must be in digital form, including supplementary materials. Ideally, all of the digital components of a submission will be provided as a set
  • A wide range of file formats is accepted (including text files, datasets, audio files, and video files) and there is no formal limit to size of material.  The Library will work with authors to ensure appropriate file types are used
  • Access to content can be restricted to current faculty and students via proxy.
  • Published articles or preprints when copyright and/or license allow
  • Books or book chapters when copyright and/or license allow
  • Journals produced by the SUNY Cobleskill community
  • Conference papers
  • Technical reports
  • Honors projects, and other distinguished student work
  • Datasets
  • Institutional or organizational newsletters, reports, and related materials
  • Image collections or audiovisual materials, either primary or supplementary
  • The author retains the copyright for all works submitted
  • Consider using the Creative Commons Licenses to clarify how the work that will be submitted can be used. For more information on the available licenses, click this link:
  • The author is free to reuse the content, but it is his or her responsibility to check the terms of the publication agreement if a document published in Institutional Repository is published elsewhere
  • Authors may update and add to existing works
  • Click this link for State University of New York Copyright and Patent Policy:

Authors maintain copyright of works published in the institutional repository, so works may be submitted for publication elsewhere. Some journals require that manuscripts not be previously published. Use this site, SHERPA RoMEO, to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement. SHERPA RoMEO is an online resource that aggregates and analyses publisher open access policies from around the world and provides summaries of self-archiving permissions and conditions of rights given to authors on a journal-by-journal basis.

Most journal publishers do not consider posting a work in a repository like the SUNY Cobleskill Institutional Repository to constitute a previous publication. However, if you have concerns about a specific journal, please contact Peter Barvoets.

If the work involves ongoing faculty research that is not appropriate to share publicly, please contact us about embargo and other options to restrict access to content.
It is possible to limit access of any submissions to the SUNY Cobleskill community.

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