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Fines & Fees Policy: Home

Why does the Library charge fines and/or fees for late or lost items?

When items are not returned in a timely manner, other patrons needing to use the items cannot.  Especially in the case of equipment, when a student or instructor may need to use a piece of equipment to complete a class assignment or teach a class, but also for printed and other materials, it is important that materials are returned on time.  Fines are used to reinforce the loan period limits so that materials are available after a reasonable time for other patrons to use.

In the case of lost items, fees are used to cover the cost of replacement, and the processing fee covers the cost of the additional workload placed on staff to process the items for the collection.

Fines and/or fees cannot be waived or reduced without authorization.  Only the Circulation Supervisor(s), the Circulation Librarian, and the Dean of the Library are authorized to waive or reduce fines.

If an item has not been returned, fines continue to accumulate until they reach the fine cap, even if the fines have been appealed.  In addition, any holds which have been triggered by the fines will remain until the fines are paid or waived through the appeals process.

How much are fines for overdue items?

Fines are $1/day for 30- and 14-day regular loans.  Fines on reserve items are $1/hour.  Most equipment fines are $5/day.  Laptop fines are $25/day.

Lost items will be billed for the maximum fine (usually ten times the daily amount), a processing fee of $20, and the replacement cost of the item.

Paying your fines

Fines can be paid at the library with cash, check, or credit/debit card only. Ask to speak to the Circulation Manager or Supervisor on duty.

Fines can be paid at Student Accounts using other means including CobyCash or credit/debit card.

Unpaid fines will result in the denial of check out privileges until the fine has been paid. Fines left unpaid at the end of the semester will be transferred to Student Accounts and will result in grades being withheld.

In general, fines or fees will NOT be waived for the following reasons

  • Not knowing Library policy
  • Disagreement with fine/fee structure
  • Material loaned to a third party
  • Items returned by a third party for a patron
  • Not receiving or receiving late any reminder notices
  • Disregarding a recall request for an item
  • Returning items to libraries other than the Van Wagenen Library
  • Being off campus
  • Forgetting due date
  • Semester breaks, vacations, exams, etc.
  • Failure to update contact information with the Library
  • Item returned by mail and it arrived late or not at all