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Circulation Policies & Forms: For Faculty & Staff

Borrowing Items

Loan Periods

  • Main collection books - 90 days
  • Juvenile books - 14 days
  • Popular reading collection - 14 days
  • A/V materials (DVDs, CDs, records) - 14 days
  • Cameras, camcorders, and related equipment - 7 days
  • Laptops - 7 days

Faculty members needing an item for a longer period than the standard loan should inquire with the circulation librarian for an extension.

Photo ID is required for all loans.

The borrower is responsible for all items checked out to their account in the event an item is damaged, lost, stolen, or returned late.


Books and A/V materials may be eligible for renewals.  Items can be renewed in person, over the phone by calling the circulation desk (255-5864), or by logging in to your library account.

Log in to your library account

To renew an item online:

  • Log in to your account
  • Click the number after "Loans"
  • Click "Renew All" OR
  • Check the box by the items you wish to renew and Click "Renew Selected"

Holds & Recalls

Holds may be placed on items that have been checked out. Once the item is returned, it will be put aside for the faculty member and the faculty member notified. Items are held for only seven days after notification. Faculty loans for more than 14 days are subject to recall.

Overdue Fines & Lost Item Fees

Overdue Fines

Faculty are periodically, and at the end of each semester, notified of overdue material. Although faculty are not subject to overdue fines, faculty are urged to return materials so other patrons can use them.

Overdue notices are sent to campus email addresses.

Damaged or Lost Material

Faculty are asked to pay the replacement cost of material lost or damaged.  A $20 processing fee is assessed for all lost items.

Reserves Policy

If you are placing personal materials on reserve, make sure your name and course number is indicated on the material so that we can match them up to your request. Please allow one week from the date of your request for library owned materials to appear on reserve. Personal items can take up to one week from the time they are received by the Circulation staff. All course reserve materials are removed at the end of each semester and will require the submission of a new form prior to reinstatement.

The Van Wagenen Library will seek copyright permission when necessary and pay reasonable fees. The library reserves the right to limit the placement of items on reserve due to difficulties obtaining copyright permission or substantial royalty costs. If permission is denied, the instructor will be notified and the material will be removed from reserve immediately.

Copyright Guidelines

Materials that may be put on reserve include:

  • Entire books (but not photocopies of entire books)
  • Up to 1 chapter copied from a book
  • Copies of articles from a magazine or newspaper (no more than 3 per particular volume)
  • Copies of a short story, short essay, or short poem, copies of charts, graphs, drawings, etc.

Materials that may NOT be put on reserve include:

  • Copies of entire books
  • Copies of more than one chapter of a book
  • Consumable material such as workbooks and standardized tests